Hire compliant drivers and keep their files audit-ready
From applicant to onboarding to a complete DQ file — track CDL and medical expirations, drug & alcohol, complaints, discipline, and terminations, with sensitive data protected.
See HR & Driver Compliance in the product
An illustrative preview of the hr & driver compliance interface, built from sample data — not a screenshot of any real account.
DQ files and expirations are a paperwork minefield
A driver's CDL expires unnoticed, a medical card lapses, and a DQ file is missing a document at exactly the wrong moment. Reconstructing it for an audit means digging through folders. Trucker Flow keeps the full HR record together, flags expirations early, and guards sensitive data behind an audited access path.
What HR & Driver Compliance does
Applicants & onboarding
Move candidates from application through onboarding with the steps and documents tracked along the way.
Driver qualification files
Maintain complete DQ files so every required document is in one place when an auditor asks.
CDL & medical expirations
Track credential expiration dates and surface what's expiring before it lapses — feeding the dispatch readiness overlay.
Drug & alcohol program
Record drug and alcohol testing and program status against the driver's file.
Complaints & discipline
Document complaints and disciplinary actions with a clear, dated record on the employee.
Terminations & policies
Handle terminations cleanly and keep company policies organized and acknowledged.
Bringing a new driver on board and keeping them qualified:
- 1
Capture the applicant
Log the candidate and move them through your onboarding steps.
- 2
Build the DQ file
Collect CDL, medical card, and required documents into a complete driver qualification file.
- 3
Set expirations
Record credential expiration dates so the system can warn you before anything lapses.
- 4
Stay ahead of lapses
Expiration sweeps and dispatch readiness flags keep an unqualified driver off the road automatically.
Business value
Sensitive HR fields sit behind a deny-by-default table reached only through an audited access path — and identifiers like SSN are never exposed to the browser.
CDL and medical expirations are surfaced early and feed dispatch, so non-compliant drivers don't get assigned.
Complete, organized driver files mean an audit is a lookup, not a fire drill.
See HR & Driver Compliance in your operation
Book a walkthrough and we'll show you how Trucker Flow fits your fleet.